Working Student - Front & Back Office Assistance

As a Working Student - Front & Back Office Assistance, your goal is to be the primary support for our office environment and administrative processes, ensuring a smooth, welcoming, and fully functional experience for both our team and visitors. You will drive office organization and administrative efficiency, from managing reception duties and overseeing office facilities to supporting operational tasks and contributing to a positive team atmosphere. This role demands a high degree of reliability and a proactive approach, ensuring our office runs efficiently and supports our creative software development work:

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• Front Office & Guest Relations: Be the first point of contact for guests and clients, creating a welcoming atmosphere and ensuring a professional representation of Berlin Bytes.

• Office Environment Management: Ensure the optimal functioning and readiness of all office spaces, including meeting rooms and workstations. This involves proactively inspecting facilities, identifying maintenance needs, and ensuring a tidy and functional workspace for the team.

• Facilities Coordination & Maintenance: Act as the primary liaison with facility managers, handymen, and other external service providers to coordinate repairs, maintenance, and improvements. Oversee the resolution of any broken equipment or infrastructure issues, ensuring timely and effective solutions.

• Meeting Room & Equipment Support: Prepare and maintain meeting rooms for daily use and specific events, ensuring all audio-visual equipment and other devices are fully operational and set up correctly. Perform basic troubleshooting for office devices.

• Administrative Support: Manage office supplies inventory, coordinate incoming/outgoing mail and deliveries, and maintain organized records for office operations.

• Team Support & Event Management: Assist with scheduling meetings, preparing meeting rooms, and supporting internal & external events or workshops.

• Operational Assistance: Support basic financial administrative tasks, such as processing invoices and managing expense reimbursements, ensuring accurate record-keeping.

• Cross-Functional Collaboration & Support: Work collaboratively with internal teams to understand their administrative and logistical needs, providing support to ensure smooth daily operations.