Office Manager Working Student
We're seeking a proactive and organised Office Manager Working Student (for Front- & Back Office & Events Assistance) who thrives on creating a welcoming environment, supporting efficient operations, and ensuring our office facilities run seamlessly.
Job Description
We are Berlin Bytes.
We are young and creative, we value diversity and freedom of expression — you’ve probably heard it from every single Berlin based digital agency though.
What makes us different?
The way we collaborate with each other and our partners. Since we offer full-cycle digital services (from Consulting/Research, UX/UI Design, Web Development to Marketing and Product Ownership) to our clients, we approach each job as our own in-house project.
What can you expect?
You can expect to deep dive into a great number of industries — our spectrum of clients ranges from upcoming Berlin Fashion Start-Ups to large Industrials. This allows us to provide you with a great diversity of projects that matches your skills and aspirations.
What you will be doing
As a Working Student, your goal is to be the primary support for our office environment and administrative processes, ensuring a smooth, welcoming, and fully functional experience for both our team and visitors.
- Office Environment & Team Wellbeing: Create a comfortable, welcoming, and fully functional office space for our team and guests. This means proactively ensuring all areas, from meeting rooms to workstations, are tidy, ready for use, and contribute to a positive atmosphere. You'll also smoothly coordinate with facility managers, handymen, and other external service providers to address any maintenance needs or enhance our vibrant workspace.
- Front Office & Guest Relations: Be the first point of contact for guests and clients, creating a welcoming atmosphere and ensuring a professional representation of Berlin Bytes.
- Team Support & Event Management: Assist with preparing meeting rooms, and supporting internal & external events or workshops. This also includes managing audio-visual equipment and other devices to ensure they are fully operational, and providing proactive, on-site support to guarantee a seamless and positive atmosphere for every occasion.
- Administrative Support: Support managing office supplies inventory, coordinate incoming/outgoing mail and deliveries, and maintain organised records for office operations.
- Operational Assistance: Support basic financial administrative tasks, such as processing invoices and managing expense reimbursements, ensuring accurate record-keeping.
We need you to have
Must-Have’s
- Customer Service Orientation: Proven ability to provide excellent service and create a welcoming environment for guests and colleagues.
- Prior Office Experience: Previous experience in a front office, administrative, or office management support role, especially within a fast-paced environment.
- Organisational Skills: Strong ability to manage administrative tasks, prioritise workload, and maintain an organised workspace.
- Communication Skills: Excellent verbal and written communication skills for interacting with internal teams, clients, and external partners (e.g., facility managers, handymen).
- Language Proficiency: Proficiency in both German (at least C1 level) and English (at least C1 level) for effective communication with our diverse client base and team.
- IT Literacy: Competence in using standard office software (e.g., Microsoft Office Suite, AI tools) and willingness to learn new tools (e.g. automation platforms, Project Management tools (Jira)).
- Proactive & Reliable: A self-starter attitude, taking initiative to solve problems and complete tasks with minimal supervision.
- Problem-Solving: Ability to handle unexpected situations calmly and find practical solutions, especially concerning office equipment and facilities.
Selected Nice-to-Have’s
- Basic Technical Aptitude: Familiarity with common office equipment and basic troubleshooting skills for AV systems, printers, etc.
- Interest in Tech/Software Industry: A genuine interest in the software development or tech industry and a desire to learn more about its operations.
Benefits & Perks
Office located directly at Backfabrik
Home Office: We are a team and value the personal face-to-face interaction. Therefore, we expect our team to come into our office around 2–3 days per week. You will have a full-time desk available for you in case you want to come in every day. Occasional Workations are of course fine!
Pet friendly office.
Urban Sports Club membership partial coverage.
Subsidised BVG job ticket.
Mental Health counselling system.
Company Pension scheme.
The usual perks
New MacBook Pro M1, Double 4k Screen Setup.
Company Day and Party once a quarter.
Coffee option optimized for quantity and quality.
Team BBQ/dinners every two weeks. We love eating together!
*Please note, while we do appreciate the time and effort you have invested into applying for our position, we only provide feedback to shortlisted candidates due to the sheer volume of applications. If you do not hear from us within 21 days, please assume your application has been unsuccessful on this occasion. Thank you for your understanding.
Do you think you could be a good fit for the role? Then feel free to apply!
Wie es funktioniert
Kurzer
Vibe-Check
Just a talk when we are going to tell a bit more on details who we are and what is the roll while learning your career aspiration.
Tech/Design
Challenge
Depending on a role we are going to provide you with a case study which you solve and present to your future team mates.
Final Interview
Deep dive into the role and expectations from both side.
Karriere bei Berlin Bytes
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